Phoenix Release Notes – October 2026 (Payroll & HR)

What's New

• GRA Second Job Allowance
• Repayment Plans
• Pay Slip Customization
• Data Exports
• Payroll Reporting
• HR Reporting
• Mobile App Update

GRA Second Job Allowance

Phoenix now applies the second job allowance under Section 20 (1)(c) of the Income Tax Act, Chapter 81:01. Employees earning income from a second job are entitled to an annual allowance of $600,000, capped at $50,000 per month and apportioned to the employee's pay frequency. If earnings for the period are below the cap, the allowance is limited to the amount actually earned.

Note: To benefit from this allowance, employees must notify their second employer of their full-time principal employment.

Setting Up a Second Job Employee

1. Open the employee's profile and set Statutory Employee Job Type to Secondary
2. Under Employee Statutory, confirm the employee's GRA Pay Type

GRA Pay Types

Adjustments to the allowance can be made through Custom Pay Changes using Pay Code 7010.

How PAYE Is Calculated

For second job employees, the PAYE calculation excludes:

• Free Pay (Personal Allowance)
• NIS Deductible
• Insurance Allowance
• Overtime and Child Allowances (including any custom free pay changes)

Second job employees are currently excluded from the PAYE Refund generator.

Reporting

Processed second job details can be found in the following reports under Payroll Reports:

• GRA Deductions Journal #1 – Category: Payroll Periods
• PAYE Report Custom w/Second Job – new report – Category: External Periods
• Form 2 (CSV) and Form 7B – Category: External Periods

Repayment Plans

Repayment Plans record deductions and track outstanding balances for Deduction pay code types, such as loans and salary advances. Deductions are taken automatically from the employee's pay in installments until the balance is fully repaid.

How It Works

All repayment entries are combined into a single deduction total per payroll period. Phoenix automatically adjusts the deduction when:

• The deduction exceeds the employee's net pay – the net pay amount is deducted instead, starting with repayment plans
• The deduction exceeds the remaining balance – the deduction is reduced to the balance outstanding

Balances carry forward: plans that are not fully repaid at year end continue into the new payroll year without being reset.

Managing Repayment Plans

Navigate to: Payroll Data → Recurring Entries → Repayment Plans

1. Begin typing the Employee ID or Name and click Save
2. Under Repayment Plan Details, select Create
3. Enter the deduction details and save

Key Fields

A new Repayment Plans report is available under Payroll Reports to review balances and deductions.

Pay Slip Customization

• Pay Code Positioning – In the Payroll Codes menu, you can now set the order in which pay codes appear on pay slips.

  

  

• Pay Group Note – Apply a single note to the pay slips of all employees in a pay group for a payroll period.

  

Data Exports

• Employee History – Now supports all pay frequencies, not only monthly.
• Employee Database Exporter – A new export that includes the standard employee columns by default, with options to also include:
  • Recurring Earnings / Allowances
  • Recurring Deductions / Repayment Plans
  • Agency Deductions

Note: Available exclusively to Professional subscribers

Payroll Reporting

New reports:

• PAYE Report Custom w/Second Job – Includes second job employees
• Repayment Plans – Balances and deductions per employee
• Time Sheet Hours / Days Not Worked
• Currency Summary – Available when the Multi-Currency module is enabled

HR Reporting

The following updates have been made under HR Reports.

HR Data

HR Data is a new report category providing company-wide listings of employee HR records.

The Education, Training and Certification listings each offer a Report Option selection that determines which data is presented:

• Employee Education Listings

  

  

   

• Employee Training Listings

  

  

   

• Employee Certification Listings

  

  

Note: Contract reports are available when the Contract Module is enabled.

Leave Management

No Current Leave Entitlement – new report. 

The report applies the following filters:

• Leave Year – Current
• Employee Status – Active, Suspended

Mobile App Update

The Phoenix mobile app has been rebuilt on a modern framework. Employees can expect:

• Faster performance – screens load and respond more quickly
• Smoother navigation – a cleaner, more consistent layout across the app
• The same experience on Android and iOS
• Quicker updates – new features and fixes can be delivered to both platforms at the same time